Accounts Assistant

As Accounts & Procurement Officer you will play a crucial role in supporting the management team by capturing and entering costs accurately and efficiently, ensuring PM’s have the correct information to hand in a timely manner to successfully manage all their jobs, and make the correct profit margin. You will also play a crucial role in supporting the handyman teams by sourcing and ordering materials in a useful and pro-active manner, ensuring they can maximise their time to complete jobs onsite as efficiently as possible.

Accounting

• Bookkeeping and data processing  – Suppliers, subcontractors, Customers
• Cost capture all relevant bills in CRM system for invoicing
• Process weekly timesheets and expenses
• Process weekly and monthly payments via BACS
• Reconcile and process month end for suppliers
• Reconcile and file CIS monthly
• Reconcile and close the books every quarter and file the VAT returns
• Generate monthly counter charge schedule & invoices
• Reconcile monthly bank statement

Buying/Procurement

• Place all material orders
• Communicate with suppliers to ensure orders, delivery and bills are captured
• Manipulate and upload supplier specific pricing into CRM
• Maintain a database of top items and best prices
• Source non standard items when required

General

• Manage central inbox alongside Ops Manager
• Manage phone line
• Contribute to and lead parts of weekly team meeting